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| PST files are the standard storage files of Outlook (not Outlook Express), similar to a small database. They contain your Outlook settings and data. Introduced in Outlook 97, PST files have been around in all versions of Outlook so far (Outlook 2000, XP, 2003 and 2007). Outlook cannot be run without PST files (exception: MAPI, please see below "OST Files") Unfortunately, there are several limits to PST files. The most inconvenient is the file size limit. A PST file should not become bigger than 2GB (~2000MB, appr. the same as 3 CDs). PST files larger than 2GB tend to become corrupted, resulting in the loss of your mails. Also, PST files are very sensitive to network problems. Outlook opens the PST file when starting and keeps it constantly open. If Outlook loses the network connection, the PST can become corrupted. For this reason, we configure Outlook with local PST files e.g. the PST files are stored on your local hard disk. |
Since Outlook 2016, PST is not anymore use for emails and Konto informations. |
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| Depending on your configuration, you might not be not using a .pst file. Please see the table below to determine your configuration: || Email Server \ Email Client || Thunderbird || Outlook 2003 || Outlook 2007 || || || || || || || MS Exchange (ID) || none || .PST || .OST (recommended) || || Postfix (ISG.EE) || none (recommended) || .PST (not recommended) || .PST (not recommended) || {{{ Note: Outlook 2003 is not available on Windows 7 }}} |
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| {{attachment:OL01c.png}} PST files are stored in C:\Users\<USERNAME>\!AppData\Roaming\Outlook. When Outlook is open, the local PST are files are used. When you log off from your Windows 7 workstation, the PST files are copied to your roaming profile in H:\ The files in this location are stored locally and copied to your homedirectory in H:\.win7_prof.V2\!AppData\Roaming\Outlook. {{attachment:OL01b.png}} |
Contents
Configure Your Email Account
We provide step-by-step instructions on how to configure your email client. We support Outlook 2016, Outlook365 and Mozilla Thunderbird.
Mozilla Thunderbird on Postfix provided by ISG.EE
- If you would like to use Mozilla Thunderbird as IMAP (recommended) client with the email server at ITET, please follow the steps outlined here:
.PST and .OST Storage Files
What are .PST and .OST Files
PST Files
Since Outlook 2016, PST is not anymore use for emails and Konto informations.
OST Files
OST files contain only your Outlook settings but not your emails. If all your emails are stored on the mail server, this configuration is called IMAP. Microsoft created a different version of IMAP called MAPI.
OST files are still network sensitive but will never become as big as PST files because they only contain settings but no actual mails.
.PST and .OST Storage Location
After starting your email client, the appropriate file is created. OST files are stored in C:\Users\<USERNAME>\AppData\Local\Outlook and will remain local.
Adding A Local Mail Storage File
If your configuration uses .PST files, you should periodically check the size of that .PST file. The file size should not be bigger than 2GB. If the file grows to that size, you should create another .PST file e.g. as archive and move files to the archive. We show you how to create such an archive file.
Open Outlook, click on File -> Data File Management
This will open the Account Settings dialog. Cllick on Add... to open the New Outlook Data File dialog.
Select the appropriate file type and click OK. In the below screenshot, accept the location and select an appropriate filename e.g. archive2009.pst This name is the filename as you would see it in Windows Explorer.
Click on OK. In the "Create Microsoft Personal Folders" in the field "File" you see the path and the filename as you specified it before. The name you can enter here is the display name in Outlook. This display is independent of the actual file name. For the sake of simplicity it is recommended to make them the same. If you want you can also specify a password to protect this .pst file. Make sure you don't forget the password as we will not be able to retrieve the password from the file.
- After clicking OK, the newly created archvie has been added to the list of mail folders, as you can see in the red frame. This archive has the same structure as the Mailbox just above it.
- You can now move or copy mails, folders or other items such as contacts from the Mailbox to the Archive to store them in the archive and save space on the mailserver.
- After moving or copying items, right-click the "Archive 2009" and select "Close "Archive 2009" if you want to remove the archive from the folder list. The next time you start Outlook, the archive will not be in the folder list.
However, if you want to re-add the archive to the folder list, you can do so by opening the file via the Menu "File" -> "Open" -> "Outlook Data File..."
Backup Of Local .PST Files
When you log out from your computer, the PST files are automatically copied from C:\Users\<USERNAME>\AppData\Roaming\Outlook to H:\.win7_prof.V2\AppData\Roaming\Outlook. During the night, a backup of your H: drive is made.