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| #rev adjordje 08.01.2021 ## page was renamed from Workstations/Windows7/MailSettings |
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| . Open the Control Panel, double-click the Mail icon: | We provide step-by-step instructions on how to configure your email client. We support Outlook 2016, Outlook365 and Mozilla Thunderbird. |
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| {{attachment:Mail01.PNG}} | === Mozilla Thunderbird on Postfix provided by ISG D-ITET === |
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| . Create a new profile: | . If you would like to use Mozilla Thunderbird as IMAP (recommended) client with the email server at ITET, please follow the steps outlined here: |
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| {{attachment:Mail02.PNG}} | http://computing.ee.ethz.ch/Email/MailClient/MozillaThunderbird |
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| . Click on Add... and enter a profile name e.g. your username or "default" | == .PST and .OST Storage Files == |
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| {{attachment:Mail03.PNG}} | === What are .PST and .OST Files === |
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| . When clicking OK, Outlook will automatically determine your First name, Last name and Email address. If the information is incorrect, you can correct it. |
==== PST Files ==== |
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| {{attachment:Mail04.PNG}} | Since Outlook 2016, PST is not anymore use for emails and Konto informations. |
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| . Click on Next | ==== OST Files ==== |
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| . Outlook will try to automatically detect your email settings. If you are the owner of several accounts or aliases, you will be presented with the screen below. Select one of the accounts and click on Properties. In the field "E-mail adress", scroll to the right end to check whether this is the correct account. If you have selected the right account, click on OK. | OST files contain only your Outlook settings but not your emails. If all your emails are stored on the mail server, this configuration is called IMAP. Microsoft created a different version of IMAP called MAPI. |
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| {{attachment:Mail05.PNG}} | OST files are still network sensitive but will never become as big as PST files because they only contain settings but no actual mails. |
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| . If you see the screenshot below, you have configured your email account. Click on Finish and start Outlook. | === .OST Storage Location === |
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| {{attachment:Mail06.PNG}} | After starting your email client, the appropriate file is created. OST files are stored in C:\Users\<USERNAME>\!AppData\Local\Outlook and will remain local. |
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| == .PST and .OST Storage Location == | |
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| Depending on your configuration, you might not need a .pst file anymore. Please see the table below to determine whether your configuration: || Email Server \ Email Client || Thunderbird || Outlook || || || || || || MS Exchange (ID) || - || .OST || || Postfix (ISG.EE) || - || .PST || After starting your email client, the appropriate file is created and stored in C:\Users\<USERNAME>\!AppData\Local\Mail The files in this location are stored locally and '''not''' copied to your homedirectory in H: {{attachment:Mail08.PNG}} == Adding A Local Mail Storage File == You can add .pst files it Outlook for any purposes e.g. as archive. This is very much recommended because .pst files should not be bigger than 2GB. You can circumvent this by creating an archive and moving older mails to the archive. . Open Outlook, click on File -> Data File Management {{attachment:PST01.png}} This will open the Account Settings dialog. Cllick on Add... to open the New Outlook Data File dialog. {{attachment:PST02.png}} . Select the appropriate file type and click OK. In the below screenshot, accept the location and '''select an appropriate filename e.g. archive2009.pst''' This name is the filename as you would see it in Windows Explorer. {{attachment:PST03.png}} . Click on OK. In the "Create Microsoft Personal Folders" in the field "File" you see the path and the filename as you specified it before. The name you can enter here is the '''display name in Outlook'''. This display is independent of the actual file name. For the sake of simplicity it is recommended to make them the same. If you want you can also specify a password to protect this .pst file. Make sure you don't forget the password as we will not be able to retrieve the password from the file. {{attachment:PST04.png}} |
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Contents
Configure Your Email Account
We provide step-by-step instructions on how to configure your email client. We support Outlook 2016, Outlook365 and Mozilla Thunderbird.
Mozilla Thunderbird on Postfix provided by ISG D-ITET
- If you would like to use Mozilla Thunderbird as IMAP (recommended) client with the email server at ITET, please follow the steps outlined here:
.PST and .OST Storage Files
What are .PST and .OST Files
PST Files
Since Outlook 2016, PST is not anymore use for emails and Konto informations.
OST Files
OST files contain only your Outlook settings but not your emails. If all your emails are stored on the mail server, this configuration is called IMAP. Microsoft created a different version of IMAP called MAPI.
OST files are still network sensitive but will never become as big as PST files because they only contain settings but no actual mails.
.OST Storage Location
After starting your email client, the appropriate file is created. OST files are stored in C:\Users\<USERNAME>\AppData\Local\Outlook and will remain local.