Revision 52 as of 2013-09-06 08:44:11

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Google Calendar

This page is here to explain how to use the Google Calendar. Additionally there are some documentations to illustrate how to use Google Calender in combination with Outlook or Thunderbird.

Password At First Login

If you are instructed by your co-worker to use a Google calendar, you most likely already have an account.

The login information are your username and your birthday in the following format: YYYYMMDD.

Example: Someone born on September 13th 1980 would have to enter 19800913. After a successful logon, you are asked to change your password.

General Information

Here you can learn the basics of Google Calendar.

Create a new Calendar

To create a new Calender you have to log into your domain. If there is no domain for your institute, you can create one here:

Here are some examples:

There is an excellent online help within Google Calendar - perfect to get you started. The best way to learn how to handle it, is just by jumping in feet-first.


There are some important things to take into account in connection with security:

It is really important, that you know with whom you want to share your calendar.

It is also of vital importance, that you protect your personal calendar ID from unauthorized people. For the simple reason, that if they know the calendar ID, they can destroy the calendar file, even if it's only shared with individuals on your domain. There is no need for it to be public, for this to happen.

You can see your calendar ID in the calendar settings:

Change your password

To change your password, go to Gmail. Now you have to go to the Settings (1.), then you choose the Account tab (2.) and there you can change your password (3.).

Use with Thunderbird

To use Google in combination with Thunderbird, you have to visit this page: Thunderbird.

Use with Mac

To use Google Calendar on Mac, you have to install Busy Cal or use Apple's iCal.

BusyCal - is an modified version of iCal with an integrated Busy Sync.